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Extra space in Microsoft Word is one of the more frustrating things you can encounter. Somehow, there's a line between your paragraphs that's more than you want. Sometimes, it's less than you want (that is--you want more space between paragraphs).
You can get rid of extra whitespace and remove tab spaces from text with this tool. This tool finds multiple whitespaces and replaces them with a single whitespace. It can also delete all tab spaces if you need that option or it'll replace them with a single space. Extra space in Microsoft Word is one of the more frustrating things you can encounter. Somehow, there's a line between your paragraphs that's more than you want. Sometimes, it's less than you want (that is--you want more space between paragraphs). Word automatically formats items like quotes, bulleted and numbered lists, and horizontal lines. When you type at least three dashes, underscores, or equal signs in a paragraph by themselves and press “Enter”, the characters are automatically converted to a single, thick single,. Remove Extra Whitespace Tool. You can get rid of extra whitespace and remove tab spaces from text with this tool. This tool finds multiple whitespaces and replaces them with a single whitespace. It can also delete all tab spaces if you need that option or it'll replace them with a single space.
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This simple article will help you understand how Microsoft Word handles spacing around paragraphs. Once you understand this, you'll never be stumped by too much space, again. And you can make that extra space in Microsoft Word disappear as if by magic.
First: Reveal all Before you start hitting Del or Enter to try to fix the problem, you must first understand the problem. And the key to understanding is seeing what's being hidden. Usually when you work in Word, all you see are the words and numbers you type.
You don't see the non-printing characters, like paragraph markers and spaces. Seeing these non-printing characters is essential to understanding paragraph spacing. And it's simple to turn them on.
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Look at the toolbar along the top of Word. Look for the symbol that looks like a backwards P (except that the hole in the P is filled in, and the P has two legs). Click on it to view non-printing characters. At the end of every paragraph, you'll now see the backwards P mark (let's call it the 'Paragraph mark' since that's what Word calls it). Every paragraph has a paragraph mark at the end of it. You'll also see little dots wherever there's a space. And if your document has tabs in it, you'll see a right arrow wherever there's a tab.
Next: Remove redundancy The most common 'error' that people make when working with Word is to use paragraph marks to add space. Just hit return twice at the end of each paragraph, and you have a new paragraph, right? You now have TWO paragraphs, not just one. While this approach works in a crude way, you lose control over how much space follows each paragraph. And having a paragraph mark between paragraphs is too much space. What you want is less than an entire paragraph worth of space. Go through your document and take out anywhere you see a blank paragraph (a paragraph mark on a line by itself).
Yes, it will suddenly seem like there's not enough space after each paragraph, but we'll take care of that in a minute. Tip: If you have a long document, you can use search and replace to automatically replace double paragraph marks.
Just search for ^p^p (the ^p is how you tell Find that you're looking for a paragraph mark) and replace it with ^p. Third:Add space, if needed It's possible that your paragraphs already have enough space after them (this depends on how your default new document template was set up).
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In which case, you're done! But, let's assume that you need to add some space after each paragraph. Don't reach for the Enter key, there's a better way to do it. Right-click on a paragraph and choose 'Paragraph' from the pop-up menu (or select Format:Paragraph from the menu). You'll now see the Paragraph formatting dialog, which hasn't changed much in the last five versions of Word. This dialog is divided into sections, and the one we're most interested in right now is the 'Spacing' section. There's a 'Before' area, and 'After' area, and a 'Line spacing' area.